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Contract Closeout Package
Recipients of funds from the Texas Workforce Commission (Commission) are required to submit a contract
closeout package, including a final expenditure report, to the Commission within the earlier of:
- Sixty (60) days after the contract end date;
- All contract funds have been drawn and/or expended;
- TWC has paid out all contract funds;
- TWC notifies the Board or other entity that the period of funds availability has expired.
The contract closeout package of a contract for which monthly and final
expenditures are reported using the Cash Draw and Expenditure Reporting
System (online system), must also be submitted electronically through
the online system as described in WD Letters 44-05 and 60-06, Change 1. The contract
closeout packages for all other contracts are submitted as a hard copy
of the forms below to:
Texas Workforce Commission
Payables
101 East 15th Street, Room 446
Austin, Texas 78778-0001
Forms to be submitted with the Contract Closeout Package:
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Contract Release Agreement
– This form should reflect correct contract information
and accurate dollar amounts. It must have an original signature.
Word or PDF |
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Certification of Use
and Disposition of Non-Expendable Property –
This form should be used to certify that any non-expendable
property with a unit acquisition cost of $5,000 or more
purchased with contract funds will continue to be used for
the program or project purposes for which it was acquired.
If there were no funds expended for the purchase of non-expendable
property, the notation N/A or Not Applicable should be reflected
on the face of the form.
Word or PDF |
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Schedule of Unpaid
Liabilities and Other Claims Outstanding – Use
this form to list any unpaid liabilities or outstanding
claims that remain to be paid with contract funds.
Word or PDF |
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Property Inventory
– This form should be used to list all non-expendable personal
property purchased with contract funds.
Word or PDF |
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Cash Remittance Report
– Use this form to list any refund checks. The
original of this form and the original of the check should
be submitted to TWC Revenue & Trust Management at the address listed
on the face of the form. Copies of the form and
the check should accompany the close out report packet.
Word or PDF |
For additional assistance, please e-mail: closeouts-cder@twc.state.tx.us
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