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[ Collections Manual - TOC ] [ Ch 1 - Administrative Actions Unit (AAU) ] [ Ch 2 - Civil Actions Unit (CAU) ] [ Ch 3 - Special Actions Unit (SAU) ]
[ 1.0 - Administrative Actions Unit (AAU) Functions ] [ 1.1 Default Notice ] [ 1.2 - Notice of State Tax Lien ] [ 1.3 - Freeze / Levy Procedures ] [ 1.4 - Vendor Hold / Lottery ] [ 1.5 - Installment Payment Proposal ] [ 1.6 - Court Order Court Cost ] [ 1.7 - Successor Liability ] [ 1.8 - Reclassification to Uncollectible ] [ 1.9 - Reimbursing Employers ] [ 1.10 - Debt Resolution ] [ 1.11 - Notice to Indian Tribes - HB 2029 ]

Chapter 1:  Administrative Actions Unit


comments to: Regulatory Integrity Division - Collections

Table of Contents

The functions of this unit are to plan, direct, and conduct Administrative Actions to secure tax reports and monetary delinquencies.

1.0 - Administrative Actions Unit (AAU) Functions

1.1 - Default Notice

1.1.1   -  Registers
1.1.2   -  Input Record
1.1.3   -  Edit Listing
1.1.4   -  Candidate List
1.1.5   -  Certified Mail Log
1.1.6   -  Default Notices Job
1.1.7   -  Screens Reflecting The Default Notice
1.1.8   -  Default Notices To All Liable Parties
1.1.9   -  Sole-Proprietorship
1.1.10 - General Partnership
1.1.11 - Corporations
1.1.12 - Limited Partnership
1.1.13 - Registered Limited Liability Partnership
1.1.14 - Registered Limited Liability Limited Partnership
1.1.15 - Limited Liability Company
1.1.16 - Professional Limited Liability Company
1.1.17 - Professional Association
1.1.18 - Estates
1.1.19 - Joint Venture
1.1.20 - Trust
1.1.21 - State Office Default Notice Request
1.1.22 - Transaction Types
1.1.23 - Letter Type Selections
1.1.24 - Due Date
1.1.25 - Mail Code Selections
1.1.26 - Returned Default Notices

1.2 - Notice of State Tax Lien

1.2.1  -  Property Covered Under a Lien
1.2.2  -  Effect of Notice of Lien
1.2.3  -  When Notice of Tax Lien Will Be Filed
1.2.4  -  AAU ACAP Tax Lien Pull List (Day 42)
1.2.5  -  Availability of Status Folder
1.2.6  -  Determine ACAP Action Days
1.2.7  -  Review Default Notices and C-1 Status Report
1.2.8  -  Review Employer Master File
1.2.9  -  Styling of Tax Lien
1.2.10 - Corporations
1.2.11 - Counties for Lien Placement
1.2.12 - Processing of Notice of State Tax Liens
1.2.13 - Jobs
1.2.14 - Tax Lien Production
1.2.15 - Audit the Following Employer Master File Screens
1.2.16 - Audit of Delinquency Names/Addresses and Tax Lien Grids
1.2.17 - Vendor Hold Review
1.2.18 - Out of State Tax Liens
1.2.19 - Tax Lien Mailing
1.2.20 - Transfer To Next Action
1.2.21 - Separating Returned County Clerk Mail
1.2.22 - Processing County Clerk Mail
1.2.23 - Process Out of State F-9's and Tax Liens
1.2.24 - Processing Out of State Warrants
1.2.25 - Mailing Employers Copies of Tax Liens

1.3 - Freeze/Levy Procedures

1.3.1   -  Freeze Candidates
1.3.2   -  Order Checks
1.3.3   -  Feasibility Of Freeze
1.3.4   -  Screens To Review
1.3.5   -  Freeze Grids
1.3.6   -  Freeze/Levy Output Processing
1.3.7   -  Requesting Notice of Freeze
1.3.8   -  Freeze Request
1.3.9   -  Key The Freeze Styling Via Long Delinquency Name Screen
1.3.10 - Key Freeze Request Via Bank Freeze and Levy Request Screen
1.3.11 - Notice of Freeze Output
1.3.12 - Mailing
1.3.13 - Bank Responses to Freezes
1.3.14 - Notice of Freeze & Levy Status Listing
1.3.15 - Freeze Filed
1.3.16 - Day 21
1.3.17 - Day 28
1.3.18 - Day 49
1.3.19 - Bank Responses
1.3.20 - Updating Freeze Record
1.3.21 - Requesting Notice of Levy
1.3.22 - Money Received From Levy
1.3.23 - Process Money
1.3.24 - Allocation of Payments

1.4 - Vendor Hold/Lottery

1.4.1   - Vendor Hold Delinquent Employer Update List
1.4.2   - Criteria For Vendor Hold Accounts
1.4.3   - Vendor Hold Inquiries
1.4.4   - Remove Account From Vendor Hold
1.4.5   - Notification To Employer
1.4.6   - Employer Inquiries
1.4.7   - Payment Options
1.4.8   - Vendor Hold Contacts
1.4.9   - Identification of Lottery Winners
1.4.10 - Payment By The Lottery Commission
1.4.11 - Contacts

1.5 - Installment Payment Proposal

1.5.1 - Responsibility
1.5.2 - Terms
1.5.3 - Pending Freeze
1.5.4 - Pending Assessment
1.5.5 - Final Judgment or Assessment
1.5.6 - Interest Accrual

1.6 - Court Order Court Cost

1.6.1 - Collection Section Procedures
1.6.2 - Posting of Court Cost
1.6.3 - Court Order Court Cost Noted

1.7 - Successor Liability

1.7.1 - Review For Successor Liability
1.7.2 - Action Taken

1.8 - Reclassification To Uncollectible

1.8.1   - Consideration For Uncollectible
1.8.2   - Debt Remains Due
1.8.3   - Uncollectible Accounts with a Judgment or Assessment
1.8.4   - Reimbursing Accounts
1.8.5   - Officer Liability
1.8.6   - Searches on Individuals/Partners/Officers
1.8.7   - Additional Sources
1.8.8   - Changing the Category
1.8.9   - Status Folder Clean Up
1.8.10 - Payoff On An Uncollectible Account

1.9 - Reimbursing Employers

1.9.1 - Reimbursements Due
1.9.2 - Collection Of Delinquent Reimbursing Employers
1.9.3 - State Agency Accounts
1.9.4 - Delinquent State Agency Accounts
1.9.5 - Reimbursing Federal Accounts

1.10 - Debt Resolution

1.10.1 - Procedure for Collection from a TWC Employee
1.10.2 - Action Taken by the Tax Director
1.10.3 - Procedure for Collection of Tax Debt from a TWC employee who fails to abide by an Installment Payment Agreement

1.11 - Notice to Indian Tribes - HB 2029

1.11.1 - Background
1.11.2 - Definitions
1.11.3 - Procedures


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Last Revision: October 24, 2007